Compliance

Compliance Guidelines

The Company and its Group companies have established the Compliance Guidelines to be followed by all officers and employees so that we can realize the Company’s Purpose and Corporate Philosophy.

[Basic Philosophy]

All officers and employees shall conduct business activities with the Three Corporate Principles in mind, comply with all laws and regulations and the spirit thereof as well as internal rules and regulations in the performance of their specific duties. They shall always be aware of and proud to be a member of a company bearing the Mitsubishi name, and act responsibly with a sense of social propriety.

[Compliance Matters]

• Respect human rights and do not engage in discrimination and harassment.
• Comply with environmental laws and regulations and conduct activities in an eco-friendly manner.
• Comply with laws and regulations and act with fairness when carrying out business transactions.
• Besides managing company information in a proper manner, do not engage in any acts that involve the misuse of information obtained from outside the company or that infringe on the intellectual property rights or other rights of third parties.
• Do not engage in illegal trading of stocks or other securities (insider trading).
• Take a firm stand against antisocial activities and forces, and never offer any benefits to them.
• Do not engage in any activities that are contrary to the interests of the Company. Additionally, maintain a clear line between public and private matters. Maintain proper legal and ethical standards with respect to gifts and entertainment.
• Record and report financial and accounting matters in a timely and proper manner.
• Respond promptly and appropriately to accidents and other incidents at business sites to stop the spread of damage as well as to strive to prevent their recurrence.
• Thoroughly pursue safety and security in quality control and other processes, conduct proper labeling, and offer products that gain the satisfaction and trust of consumers.
• Observe other laws, regulations, and rules, and act responsibly with a sense of social propriety.

Compliance Initiatives

The Compliance Committee, established and operated in accordance with the Compliance Guidelines, takes the lead in analyzing compliance incidents, investigating their causes, and preventing their recurrence and occurrence. We also continuously provide learning opportunities for all Group officers and employees so that they can think and act on compliance as something that concerns them directly.
Every November has been designated as Group Compliance Improvement Month. During this month, all Group employees are asked to sign a written pledge to abide by the Compliance Guidelines and complete a compliance awareness questionnaire.
In addition, the Company conducts rank-based training for officers and employees, including new hires, and also holds seminars for all Group officers and employees on harassment to prevent both victims and perpetrators from arising.

Compliance System and Reporting/Consultation Channels

The Compliance Committee manages and guides the training system, promptly investigates and directs corrective actions in the event of serious incidents, and examines and directs measures to prevent their recurrence, with the aim of instilling and establishing awareness with regard to compliance.
In addition to line supervisors within the organization, each Block Compliance Secretariat, the Compliance Committee Secretariat, Audit & Supervisory Board Members, and the external consultation desk have been established as reporting and consultation channels for compliance-related matters. When a compliance issue arises at a Group company, the Compliance Committee of that Group company reports to and consults with the Mitsubishi Shokuhin Group Compliance Committee (the Company’s Compliance Committee) through the Block Compliance Secretariat, which is in charge within the Company.

Whistleblower system

In accordance with the spirit of the Whistleblower Protection Act and other related laws and regulations, the Company has established a Group Compliance Consultation Desk directly connected to the Compliance Committee Secretariat to provide consultation on all compliance-related matters, including personal and accounting irregularities, harassment, and legal violations, and to detect and respond to problems at an early stage. In addition, the same contact point is also available for reporting and consultation on all forms of corruption and human rights violations.a reporting channel that connects to Audit & Supervisory Board Members has been established for management-related issues. For those who do not wish to make their consultations or reports internally, a contact point has been set up for outside counsel. For external parties, including business partners and retirees, an external consultation service has been set up to provide counsel. Hence, the Company has established multiple desks to facilitate consultations.
The Company and its group companies will work to provide relief to victims of compliance violations and human rights violations, as well as to whistleblowers who have suffered disadvantages as a result of reporting such violations.The Company and its Group companies keep the details of whistleblower reports confidential and will not treat whistleblowers or their collaborators in a disadvantageous manner. We strive to enhance the credibility from whistleblowers and improve our internal self-cleansing process.